IEEE CIS Conference Participation and Travel Grants

IEEE Computational Intelligence Society (CIS) is pleased to offer the following conference participation and travel grants to a number of IEEE CIS-sponsored conferences.

Before applying, please carefully check the travel grant page of your conference website to ensure they are eligible for these grants.

IEEE CIS Conference Participation and Travel Grant Program for Students

The CIS Conference Participation and Travel Grant Program for Students offers a limited number of grants to assist IEEE CIS Student Members presenting papers at IEEE CIS-sponsored conferences.

Participation grants are provided for online participation at virtual or hybrid conferences, where we reimburse the early registration fees for you.

Travel grants are offered for face-to-face or hybrid conferences. We offer a fixed amount of traveling reimbursement.

Applications for each conference must be received through the Grant Application System no later than the posted deadline which are provided by the respective conferences. IEEE CIS reserves the right not to process late or incomplete applications.

Eligibility Criteria:

  • The applicant must be a current student (PhD, Masters, or undergraduate).
  • The applicant must be an active student member of both IEEE and IEEE CIS.
  • The applicant must be the author or co-author of an accepted paper in the conference with at least 50% contribution, attend the conference and present the paper.

To meet the above eligibility criteria, the application must contain a letter from the student's supervisor on university letterhead as supporting document, which certifies that

    • the student carries at least 50% of a normal full-time academic program as a registered undergraduate, graduate or PhD student in a regular course of study,
    • and the student is the major contributor to the paper and approximately what was the student's contribution in percent to the paper. In the event that the student is the sole author of the paper, this is not needed. In the event that none of the co-authors have a supervisory relationship with the student, a declaration signed by all authors confirming the applicant’s contribution is required.

Students who receive the grants may be requested to volunteer to assist the conference management team. Duties may include assisting with registration, ticket acceptance, audio-visual requirements, and other conference matters. It is not expected that this volunteering will interfere with any student's opportunity to attend most of the technical sessions, nor with presenting their own paper at the meeting. Details will be available at the conference.

Only one student author per paper will be awarded a grant and a student can receive only one grant per year.

 

IEEE CIS Conference Participation and Travel Grant Program for Researchers from Developing Countries

The IEEE CIS Conference Participation and Travel Grant Program for Researchers from Developing Countries offers a very limited number of grants to assist IEEE non-student members presenting papers at IEEE CIS-sponsored conferences.

Participation grants are provided for online participation at virtual or hybrid conferences, where we reimburse your early registration fees.

Travel grants are offered for face-to-face or hybrid conferences. We offer a fixed amount of traveling reimbursement.

Applications for each conference must be received through the Grant Application System no later than the posted deadline on the respective conference webpage. IEEE CIS reserves the right not to process late or incomplete applications.

List of developing countries can be found here: https://www.ieee.org/membership/join/emember-countries.html

Eligibility Criteria:

  • The applicant must be an active member of both IEEE and IEEE CIS. Student members are not eligible for this program and should instead consider the IEEE CIS Conference Participation and Travel Grant Program for Students.
  • The applicant must be the author or co-author of an accepted paper in the conference with at least 50% contribution, attend the conference and present the paper.

The application must contain the following supporting documents to show that the applicant meets the above eligibility criteria.

  • A cover letter with a funding justification statement.
  • Evidence of current affiliation – either a letter from the university or a link to the official webpage hosted by the university.

Only one author per paper will be awarded a grant from this program and a member can receive only one grant per year.

Grant recipients may be requested to volunteer to assist the conference management team in minor duties without interfering in their conference participation.

 

IEEE CIS "Industry Early Career" Participation and Travel Grant Program

The IEEE CIS “Industry Early Career” Participation and Travel Grant Program offers a limited number of grants to assist early-career researchers working in industry presenting papers at IEEE CIS-sponsored conferences.

Participation grants are provided for online participation at virtual or hybrid conferences, where we reimburse your early registration fees.

Travel grants are offered for face-to-face or hybrid conferences. We offer a fixed amount of traveling reimbursement.

Applications for each conference must be received through the Grant Application System no later than the posted deadline on the respective conference webpage. IEEE CIS reserves the right not to process late or incomplete applications.


Eligibility Criteria:

  • The applicant must be within the first two years of graduation from their previous undergraduate/postgraduate degree and employed in an industrial organization.
  • The applicant must be an active member of both IEEE and IEEE CIS.
  • The applicant must be the author or a co-author of an accepted paper in the conference with at least 50% contribution, attend the conference and present the paper.

The application must contain the following supporting documents to show that the applicant meets the above eligibility criteria.

  • A cover letter with a funding justification statement.
  • Evidence of current affiliation -- either a letter from the employer or a link to the official webpage of the applicant hosted by the employer
  • Evidence of recent graduation (within past 2 years of application)

Only one author per paper will be awarded a grant from this program and a member can receive only one grant per year.

Grant recipients may be requested to volunteer to assist the conference management team in minor duties without interfering in their conference participation.

 

IEEE CIS Conference Participation and Travel Grant Program for Non-Lead Student Authors and Non-Author Students

NOTE: This Grant Program is for a small number of selected CIS conferences ONLY. Before applying, please carefully check your conference travel grant website to ensure your conference is eligible for this Grant.

The IEEE Computational Intelligence Society (CIS) Conference Participation and Travel Grant Program for Non-Lead Student Authors and Non-Author Students offers a limited number of grants to encourage additional students to participate in selected CIS conferences and interact with peers and experts.

Participation grants are provided for online participation at virtual or hybrid conferences, where we reimburse the early registration fees for you.

Travel grants are offered for face-to-face or hybrid conferences. We offer a fixed amount of traveling reimbursement.

Applications for each conference must be received through the Grant Application System no later than the posted deadline which are provided by the respective conferences. IEEE CIS reserves the right not to process late or incomplete applications.

Eligibility Criteria:

  • The applicant must be a current student (PhD, Masters, or undergraduate).
  • The applicant must be an active student member of both IEEE IEEE CIS.

To meet the above eligibility criteria, the application must contain the following supporting document:

  • A short cover letter clearly indicating that you are applying as a non-lead student author / non-author student.
  • A supporting letter from a senior author (preferably your supervisor) on the registered paper against which the application is made.

Students who receive the grants may be requested to volunteer to assist the conference management team. Duties may include assisting with registration, ticket acceptance, audio-visual requirements, and other conference matters. It is not expected that this volunteering will interfere with any student's opportunity to attend most of the technical sessions, nor with presenting their own paper at the meeting. Details will be available at the conference.

Only one student author per paper will be awarded a grant and a student can receive only one grant per year.

 

General Instructions

Applications must be submitted electronically through the Grant Application System. No hard copy needs to be mailed.

Complete applications will only be accepted after paper decisions have been made by the conference. Please apply as soon as you find out that your paper has been accepted.

Please note that there is no need to send proof of IEEE and IEEE CIS membership as membership will be verified in the IEEE member database.

If you have any questions, please email the travel grant subcommittee chair, Dr Yi Mei at yi.mei@ecs.vuw.ac.nz.