Conference Closeout

IEEE CIS sponsored conferences

Sole sponsored or co-sponsored conferences must imperatively be closed within 6 months after the end of the conference.

They cannot be formally closed until a number of financial statements, forms and other documentation are submitted to the IEEE Conference Services. All documents related to conference closeout are submitted directly to IEEE Conference Services. The CIS does not require copies of these documents.

Conference closeout must be done promptly to prevent penalties. The CIS expects all required conference closeout documentation be submitted to IEEE Conference Services not later than 90 days after the conference. The steps necessary to close out a conference are listed on the IEEE Post Conference Activities webpage.

The conference general chair should contact IEEE Conference Services directly for any questions relating to the conference closeout procedures.

The conference general chair shall provide the CIS Vice President for Conferences with the number of submissions and the acceptance rate of papers from the conference.

IEEE CIS technically co-sponsored conferences

There is no CIS involvement in closing a conference if technical co-sponsorship is the only level of participation.

The conference organizing committee will provide the following to the CIS VP for Conferences, within 30 days after the conference:

  • Number of papers submitted

  • Number of papers accepted

  • Number of oral and poster presentations

  • Number of attendees

  • List of keynote speakers: names, affiliations, country, and talk title (if any)

  • Use of CrossCheck for all conference papers submitted for review and to IEEE Xplore if the proceedings are to be published in IEEE Xplore