Applying for Sponsorship

An application packet must be submitted to the IEEE CIS Vice President for Conferences. Application deadlines are shown in the table below. Applications received after these deadlines most likely will not be approved.

Sponsorship

Co-Sponsorship

Technical
Co-Sponsorship

Conferences

18 months

18 months

6 months

Symposiums

9 months

9 months

6 months

Workshops

9 months

9 months

6 months

CIS Conferences Committee

The CIS Vice President for Conferences will present the application packet to the CIS Conferences Committee (for sponsored or co-sponsored proposals) or to the CIS Subcommittee on Technical Co-sponsorship (for technical co-sponsorship proposals) for review and evaluation. These committees vote for or against approval. The CIS Vice President for Conferences will inform the conference general chair of the vote outcome for technical co-sponsorship requests. Applications for sole sponsorship or co-sponsorship require ADCOM approval. The CIS Vice President for Conferences will forward the application packet and the CIS Conferences Committee recommendation to the CIS President, who presents them to ADCOM.

CIS Administrative Committee (ADCOM)

ADCOM reviews and evaluates all application packets received from the CIS Conferences Committee and votes for or against approval. In particular, ADCOM must approve the conference budget before the release of any funds. ADCOM also approves the choice of general chair(s), the venue, the dates and the submission deadlines for all conferences, symposiums and workshops sponsored or co-sponsored by the CIS.

The CIS Vice President for Conferences informs the conference general chair of the ADCOM vote outcome.

ADCOM must review and approve any budget revisions for previously approved sponsored conference budgets.

IEEE Conference Services

IEEE conference services are involved only with sole sponsored and co-sponsored conferences. Numerous services including banking, webpage design and credit card processing are available. Details can be found on the IEEE Meeting & Conference Management Services webpage.

All documentation related to conference closeout is submitted to the IEEE conference services office.

Any revisions to a previously approved budget, no matter how minor, must be submitted to the CIS Vice President for Conferences for re-approval. The general chair shall not transmit the original budget or any revisions to that budget directly the IEEE. The general chair should contact the CIS Vice President for Finance for instructions on obtaining monetary loans or advances authorized in the approved conference budget.

Any deadline extension, whatever its length, must be submitted to the CIS Vice President for Conferences for re-approval.