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Financial Information

IEEE CIS Financial Information

Expense Reimbursement Procedure

  1. Load the most current Expense Report in Excel format from the IEEE site.
  2. Fill out the Expense Report form (instructions) and send it via email as an attachment to cis-expenses@ieee.org
  3. List in your email the amount (or amounts) you are claiming.
  4. Specify the purpose of the expenditure, if it is not clearly described in the Expense Report.
  5. If IEEE does not have your W-8 or W-9 form, fill them out as well (this is a rare case for first time claimers)
  6. Make copies of all receipts and keep them for your record.
  7. Scan and email all original receipts (original airline ticket) with a signed copy of the Expense Report (and W-8 or W-9 form if applicable) to:

photo_snyderJo-Ellen B. Snyder
Technical Community Program Specialist
IEEE Computational Intelligence Society
445 Hoes Lane
P.O. Box 1331
Piscataway, NJ 08855-1331, USA
phone: (+1 732) 465 5892
fax: (+1 732) 981 1769
email: j.e.snyder .a_t. ieee.org

Be aware that your reimbursement will not be processed at IEEE without VP for Finances approval, therefore it is recommended to have the approval before you send in the Expense Report and receipts the to IEEE.

Limitations
IEEE HQ is requesting that our volunteers should use other then IEEE resources whenever possible. It is CIS policy to limit travel expenditure to $1,500 per travel within the US and $2,000 for foreign travel.

Supplementary files:
1. ACH Form (Domestic)
2. Wire Transfer Form (International)