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IEEE CIS Outstanding Student-Paper Travel Grants - Instructions

The IEEE Computational Intelligence Society Student Travel Grant Program offers a limited number of travel grants to assist IEEE Student Members presenting papers at IEEE CIS-sponsored conferences.

Applications for each conference must be received through the Grant Application System no later than the posted deadline. IEEE CIS reserves the right not to process late or incomplete applications.

The following information is required:

  • a letter from the university registrar on university letterhead certifying that the student carries at least 50% of a normal full-time academic program as a registered undergraduate or graduate student in a regular course of study.
  • a letter from the student's supervising professor on university letterhead that the student is the major contributor to the paper and approximately what was the student's contribution in percent to the paper. In the event that the student is the sole author of the paper, no letter is needed.
  • a hand signed and scanned tax form for US government purposes. If you are a US resident then please fill out a W9 form otherwise you should fill out a W8 form.
    For students living in the US, information regarding taxes the travel grant can be found in the IRS's Publication 520.
    For students living outside of the US, fill in the general information (Section 1) and check off all the boxes that apply to you. Most of you will need to check off all three because you are not US citizens. Please refer to the instructions for more information.

 

Students who receive travel grants will be expected to volunteer to assist the conference management team. Duties may include assisting with registration, ticket acceptance, audio-visual requirements, and other conference matters. It is not expected that this volunteering will interfere with any student's opportunity to attend most of the technical sessions, nor with presenting their own paper at the meeting. Details will be available at the conference.

Only one student author per paper will be awarded a travel grant and a student can receive only one grant per year.



IEEE CIS Conference Travel Grant Program for Researchers from Developing Countries - Instructions

The IEEE Computational Intelligence Society Conference Travel Grant Program for Researchers from Developing Countries offers a very limited number of travel grants to assist higher-grade IEEE members presenting papers at IEEE CIS-sponsored conferences.

Applications for each conference must be received through the Grant Application System no later than the posted deadline. IEEE CIS reserves the right not to process late or incomplete applications.

To receive a grant the applicant must:

  1. Be a higher-grade member of IEEE and IEEE Computational Intelligence Society prior to submitting the travel grant application. Student Members and Graduate Student Members are not eligible for this program and should instead consider the IEEE Computational Intelligence Society Outstanding Student Paper Travel Grant Program.
  2. Be the author or co-author of an accepted paper in the conference, actually attend the conference and present the paper.
  3. Have contributed to at least 50% of the research presented. To be confirmed in a letter detailing the contribution of all authors (to be submitted under the "Contribution Letter" field).
  4. Be a higher-grade member at the time of the application and attest by an honor-bound signature that the conference registration fee would pose an economic hardship on the applicant, such that they would be unable to attend the conference without the support of the travel grant (to be submitted under the "Funding Justification Letter" field).
  5. Submit a hand signed and scanned tax form for US government purposes. If you are a US resident then please fill out a W9 form otherwise you should fill out a W8 form.
    For members living in the US, information regarding taxes the travel grant can be found in the IRS's Publication 520.
    For members living outside of the US, fill in the general information (Section 1) and check off all the boxes that apply to you. Most of you will need to check off all three because you are not US citizens. Please refer to the instructions for more information.

Only one author per paper will be awarded a travel grant from this program and a member can receive only one grant per year.



General Instructions

All of these paper documents must be submitted through the Grant Application System. No information needs to be mailed. The original letter from the university registrar needs to be presented to the travel grants administrator at the conference.

Complete applications will only be accepted after paper decisions have been made. Only student presenters are eligible for the student paper travel grant. The applications must reach the IEEE CIS Education Committee Chair by the application deadline otherwise they will not be considered. Please, apply as soon as you find out that your paper has been accepted. Please, note that there is no need to send proof of IEEE and IEEE CIS membership as membership will be verified in the IEEE member database.

Travel grant amounts are determined for each conference. See previous travel grant results for an indication of possible travel grant amounts. If you have any questions please, email the IEEE CIS Educational Activities Committee Chair at lfwang .a_t. neo.tamu.edu.